Expiring/Un-Expiring Presentations in Projects

Having a Presentation expire is beneficial when you would like to restrict the amount of time a recipient has to view the presentation you send. When you expire a Presentation, you can modify that presentation and reopen it for the recipient to view once more without sending them another email or link. There are a few ways to expire a shared presentation once it is sent out. Additionally, you can also modify the expiration date that was originally set.

Expire a presentation from a specific project

1. Go to Projects > Reports.
2. Click the 'Projects' tab.
3. Click on the name of the project you wish to see.
4. Once you select the name of the project, you have the option to expire the Presentation by the recipient or by the name of the presentation folder/file by clicking the 'All Recipients' or 'All Presentations' tab.
5. Click 'Expire all' on the far right to expire all presentations or, click into the recipient or project file to expire a specific Presentation.

Expire a Presentation from an Invite Token

1. Go to Projects > Reports.
2. Click the 'Invites' tab.
3. Search for the presentation sent via the Invite token in the search bar and click 'Expire' or,
4. Click into the Invite Token to the details page and click the 'Expire' button.

Expire Presentations by who is managing the project (admin only)

1. Go to Projects > Reports.
2. Click the 'Managers' tab.
3. Select the name of the project manager to see all of their projects.
4. Select the name of the project from which the presentation was sent.
5. Once you select the name of the project, you have the option to expire the presentation by the recipient or by the name of the presentation folder/file by clicking the 'All Recipients' or 'All Presentations' tab.
6. Click 'Expire All' on the far right to expire all Presentations or, click into the recipient or project file to expire a specific presentation. 

Re-opening Expired Presentations

You now have the ability to re-open expired Presentations or changing the expiration date on an existing Presentation, here is how to do so:

Reopen a presentation

1. Navigate to Projects > Reports.
2. Search for the expired presentation by navigating through the tabs in the steps above or using the search bar.
3. Click the 'Reopen' button in the far right.
4. Click 'Yes, I want to reopen access'.

Change a presentation's expiration date

To change the expiration date, you need to first expire the presentation, then reopen it to make changes.

1. Navigate to Reports and find the desired Presentation.
2. Click the 'Expire' button in the far right.
3. Click the 'Reopen' button once the Presentation has expired in the far right.
4. Check the 'Expire: Never' box and change the date of expiration.